Staying connected with your work colleagues back in Australia when you’re travelling for business has never been easier thanks to today’s technology. Far from sending a fax and calling landlines, you can now get in contact with someone simply through the touch of a button. Here are some of our tips to keep connected when you’re travelling outside the office.

1. Ensure that you can use your mobile when you land

Blowing the budget on international roaming fees is probably not the best way to keep the boss happy! Instead, it could be a good idea to sign up for a plan with international roaming before you leave for a trip. Just be sure to read the inclusions in your plan to ensure you’re not hit with bill shock when you get home.

If you’re looking for a great international roaming option, check out Vodafone’s $5 Roaming – this allows you to use the data, call and text inclusions of your plan as well as your phone number overseas for just $5 extra a day in 80 countries. (Note that if you’re on a Plus Plan or Advance Plan, you can only use Your Max Speed data with $5 Roaming, along with your call and text inclusions. And if you happen to travel to a country where $5 Roaming is not available, you can still access data, international calls and texts at our Pay As You Go roaming rates. T&Cs apply.)

2. Set up a VPN before you go

A virtual private network (VPN) allows you to connect your device to a public network via an encrypted connection. It makes sure your data is transmitted safely and should therefore be used when accessing sensitive work documents out of office. A VPN is particularly important when you are jumping between different Wi-Fi networks.

3. Sort out your internet

If you don’t fancy spending hours using up a local cafe’s free Wi-Fi while you’re travelling, then it could be worth investing in an internet dongle or pocket Wi-Fi. This is ideal if you’re planning to use multiple devices, such as your laptop or tablet and want to have internet at the ready.

The Vodafone Pocket Wi-Fi® 4G is one example of a portable modem that can be used at home and while travelling, making it a perfect tool for the business traveller. The modem can be used with both Windows and Mac and allows you to connect up to 10 Wi-Fi devices concurrently overseas. Check out the different plan options on the Vodafone website.

4. Set up a shared calendar with your team

Instead of constantly updating your colleagues on your whereabouts, why not share your itinerary with them via a shared calendar? Microsoft Outlook, for example, enables you to create a calendar group, letting you look at each other’s itineraries in the one place. Before you leave for your trip, simply put your travel schedule in the shared calendar so that your team knows how long you’ll be out of the office. You can also add Skype or Online Meeting details to your calendar, so you can dial in if needed while you’re away.

5. Get a head start on managing expenses

For regular business travellers, keeping track of your travel expenses via a stash of receipts can quickly become tiresome. There are lots of handy apps that can help, such as the free SAP Concur app – which allows you to submit travel expenses on the go. With SAP Concur, you’re able to capture photos of your receipts, import data from your credit cards and log car mileage. Submit spending reports in just a few minutes and you just might cut down your waiting period for reimbursement.

Interested in connecting your business to Vodafone? Check out our latest business plans online, or give our team a call today on 1300 111 111. Alternatively, you can leave your details in the form below and our team will organise a call back to talk through your needs.

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Terms and conditions

$5 Roaming
Countries subject to change, see current list and full details. Available to eligible customers. $5 Daily Charge is in addition to minimum monthly spend. For all postpaid plans, once your included data, Hotspot Data (available on Ultra+ Plans), or Max Speed data (as applicable for your plan) is exhausted, additional data will be automatically added at a charge of $5/GB ($0.005/MB) (“Additional Data”). Additional Data expires at the end of your billing month, is not shareable and can only be used while in $5 Roaming countries. Prepaid services need to add a Prepaid Roaming Add-On. Opt-out at any time, visit My Vodafone or call 1555. All roaming services subject to network availability.

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Tara Fernandez

Digital Copywriter and Content Producer

Tara Fernandez,
Digital Copywriter and Content Producer

With a background in creative content writing, Tara is a skilled copywriter on the Vodafone Digital Content Team. She is experienced in editing and social media, and has a passion for travelling and playing pool terribly.